If you are someone with a lot going on, it’s okay, you can avoid a blowout. Take on my friendly advice and try Trello, a phenomenal, free, productivity app. I use it as an extension of my memory and there’s a good chance The Rock uses it too. He handles but too many projects.
Stay with me here even if it sounds a bit mellow. Trello changed my life, honestly. When you yearn to achieve a gazillion different things, it’s complicated to keep track of every single one of them without the ideal system in place. There comes Trello, which is now part of my morning routine even more so than brushing my teeth (not true).
Here’s how I imagine my life without Trello would be:
- A complete mess. It’s tough to remember dentist appointments, gym training sessions, birthdays (or cake eating sessions), taking medicines, feeding the fish or sometimes flushing. It happens. Trello works as your personal assistant.
- A constant struggle to keep everything in order at work.
Trello elevates your efficiency and productivity at work and home. Use this outstanding app for pretty much any activity you would make lists for:
- Complex work projects, such as team communication, customer support, weekly to-do lists, who is in charge of the coffee, important stuff.
- Family chores as meal planning, kids’ school schedules,
home repairs and laundry (never forget that one)
- Memorizing Disney princesses
- Catching up with the latest home bakery tutorials
Trello is fully customizable to your unique needs. You can also give your lists any name you like. My house chores list is called “Things to do before I die”.
Boards function with anything too, whether you use the app on mobile, desktop or website version. Drag and drop tasks effortlessly and they will sync up in the moment. You’ll always be able to access Trello on the go.
Well, not always. Don’t Trello and drive.
Within each board, Trello allows you to create cards where you can add checklists, labels and due dates. Enhance its visuals with photos and fill in the blanks with attachments whenever you need to. You can play around and move elements in a split second, which makes it ideal for organization purposes.
The app leaves the door open for you to invite people to the boards you choose. Give your family members access to your home boards and/or team members to work boards. I enjoy the freedom to choose and use this feature a lot! You decide which one they visit, master.
Trello features include awesome opportunities, such as online collaboration, the ability to create cards from email, even something called a “card aging power-up” that fades cards out if they haven’t been touched in a while. Are they really alive if they don’t receive any love?
All of this sounds pretty cool, but how does Trello work?
I hear you and thereby offer my humble assistance.
Boards and cards
Boards are like the Higgs Boson – the starting point for everything to come. Think of Trello lists as the columns on your paper planner. Well, a Trello board is a list of lists, filled with cards – so you can enjoy a detailed overview of your project. Items within the lists, called cards, can be edited, dragged and dropped onto other lists or reordered within lists.
Cards are your action items. Move them across boards and lists to organize your space as you wish. Cards have a front and back. In front of your card you can see the card label and status icons. You can access the back of the card by clicking on the card from your list. On the back of each card you can assign a color label, create a checklist for the task, set a due date, add a photo or file, discussion notes from collaborators who share the board and even links to your favorite food recipes.
Pretty much any information you consider important to remember can be placed on a card. You can have as many boards as you want. And when you no longer need them, you can just archive the cards. It’s okay, they don’t suffer from abandonment issues.
You can even add more stuff through power-up integrations by category like: IT & Project Management – like how to command your family, Analytics &Reporting – like how many times your dog has been watering your bushes and much more. In the free version one power-up is for free, so you can try all of them one by one and then you can choose, whether to add more power-ups or stick to only one.
Here are some elements included in my boards to give you a better understanding:
- In progress projects – I like to keep tabs on the projects I’m dealing with, so I create cards, choose a color for each one on the list and add a card describing each colored label. Neat. That way, when I see a related task in another list, I know it belongs to significant project, such as sending a dog to Saturn. Dream big Fawkes.
- Inbound – Here I will keep my backlog tasks. You should design cards for each task. Then, drag them onto other lists in order to prioritize and organize your space. Trello enables you to add due dates, a detailed description and attach files.
- Just do it – Well, this is my to-do list. It includes tasks, New Years Eve resolutions and my Netflix watchlist. There are just so many you can watch.
- Waiting – Tasks either delegated or on hold.
- Someday/Maybe – Tasks I want to do someday, over the rainbow, such as fishing to reconnect with my inner self.
- Finished – Drag cards from completed tasks and keep an eye on them to monitor your progress or simply archive the card and it will be taken off the board altogether. Don’t worry if you hide your bank passwords by accident, they’ll still be searchable in Trello. Just don’t delete this card after bank is closed.
Implement any label and list system you’re sure it would work too, such as using one list for “This Week” and another one for “Next Month” or labeling tasks by your “Big Rocks”, things like: family, learning, health and Marvel’s Spiderman on PS4.
Trello is a practical and compelling tool, regardless of you not using every feature. I know you’ll find what works for you, your team and your family.
Start using Trello today!